The Ultimate Month-by-Month Wedding Planning Roadmap
Planning a wedding is one of the most exciting journeys you'll ever take, but it can also feel overwhelming—especially if you don’t have a clear roadmap. That’s where we come in. Whether you’re dreaming of a rustic Kentucky barn wedding or a sleek Louisville ballroom celebration, this month-by-month guide will help you stay organized, sane, and smiling all the way to "I do."
12+ Months Before: Dream Big and Set the Foundation
Celebrate your engagement! Take some time to enjoy the moment before diving into planning.
Set your wedding date (or date range) and start researching potential venues.
Create your budget. Talk about priorities—what matters most: food, photography, decor?
Start your guest list. You’ll need a rough headcount for venues.
Hire a wedding planner (if using one) or designate a planning partner.
Book your venue. Popular spots in Kentucky fill up fast, especially in spring and fall.
10–11 Months Before: Build Your Dream Team
Choose your wedding theme or style. This will guide all your decisions.
Hire core vendors: photographer, videographer, caterer, and entertainment.
Say yes to the dress! Start shopping now to allow time for fittings and alterations.
Create a wedding website and begin collecting addresses.
8–9 Months Before: Details, Details, Details
Book your florist and ceremony officiant.
Plan accommodations for out-of-town guests.
Start registering for gifts. Think practical, meaningful, and fun.
Take engagement photos if you haven’t already.
Consider transportation needs for guests and the wedding party.
6–7 Months Before: Bring the Vision to Life
Order bridesmaids’ dresses and coordinate groomsmen attire.
Schedule cake tastings and book your baker.
Design and order your invitations.
Book hair and makeup artists for the big day (and your trial run).
Plan your honeymoon. Don’t forget passports if traveling abroad.
4–5 Months Before: Lock In Logistics
Choose your ceremony music and communicate with musicians or DJ.
Create your wedding day timeline (we have a free template to help!).
Meet with your officiant to discuss ceremony structure and vows.
Plan your menu with your caterer.
Book rentals for décor, linens, and more if not included with your venue.
2–3 Months Before: Final Touches & Confirmations
Send out invitations. Include RSVP deadline and meal choices if needed.
Write your vows (or start thinking about them).
Have your final dress fitting and check in with your wedding party.
Confirm with all vendors. Double-check arrival times and requirements.
Apply for your marriage license. Requirements vary by county in Kentucky.
1 Month Before: Get Ready to Celebrate!
Create your seating chart based on RSVPs.
Put together a wedding day emergency kit.
Break in your wedding shoes. You’ll thank us later!
Schedule final beauty appointments (brows, facials, nails).
Write thank-you notes for early gifts.
Confirm honeymoon reservations.
Wedding Week: Breathe Deep and Enjoy
Pick up attire, rings, and final items.
Pack for your honeymoon.
Hand off your timeline and vendor list to your coordinator or point person.
Relax and enjoy your rehearsal dinner.
Savor the moment. It’s your time to celebrate love, community, and the beginning of your next chapter.
Planning doesn’t have to be stressful—especially when you have the right tools.
Want to make it even easier? Download our free Ultimate Wedding Planning Checklist—created just for Kentucky couples by the Louisville Wedding Network. It’s your step-by-step companion through the whole journey.
Stay tuned for more tips and guides on building your dream day—stress-free, beautifully local, and unmistakably you.
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