10 Must-Ask Questions for Every Wedding Vendor You Hire

Hiring the right vendors can make or break your wedding experience. From photographers to florists to DJs, these are the people who will bring your vision to life—and having the right conversations upfront is key to ensuring a smooth and joyful celebration.

Whether you’re planning your wedding in Louisville, Lexington, or somewhere in between, here are 10 essential questions every Kentucky couple should ask before signing on the dotted line.

1. Are you available on our date?

This may seem obvious, but always start here before falling in love with a vendor’s portfolio.

2. What’s included in your package?

Don’t assume. Clarify what’s covered: setup, breakdown, travel, backup staff, etc.

3. Have you worked at our venue before?

Familiarity with your space can make setup and logistics smoother.

4. What’s your backup plan if something goes wrong?

Whether it's a second shooter, replacement DJ, or rainy-day gear, you want a pro who plans for the unexpected.

5. Can you show us recent weddings similar to ours?

Look for consistency in quality and a vibe that matches your vision.

6. How do you handle communication and planning?

Ask how often you’ll check in and what the process looks like leading up to the big day.

7. What’s your cancellation or refund policy?

Life happens. Make sure you understand your options.

8. Do you carry liability insurance?

This protects both of you. Most reputable vendors do—don’t be afraid to ask.

9. Can you provide references or reviews?

Hearing from past clients (especially local couples) is always helpful.

10. Why do you love working weddings in Kentucky?

This may seem personal, but it’s a great way to gauge passion, fit, and familiarity with local culture and trends.

Not sure what to ask? Download our expert Vendor Questions Checklist to keep your planning organized, thorough, and stress-free.

Download the Vendor Questions Guide

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